Our Entity

Name of the Company: Warwick Congress LTD

Nature of the company: Private Company limited by Guarantee

Company Number: 10462035

Registered office: 71-75 Shelton Street, Covent Garden, London WC2H 9JQ, United Kingdom

Date of incorporation and location: 3rd November 2016 at Cardiff

The Organisation is registered in England and Wales

Terms & Conditions

Warwick Congress Ltd (WarCon) is a private company limited by guarantee registered in England and Wales. Warwick Congress Ltd and this website are managed by the Warwick Congress Team.

TERMS AND CONDITIONS

These terms and conditions (“Terms”) consist of 1. Introduction; 2. terms regarding ticket purchases (the “Tickets”) for any event as advertised and on our website (the “Event”) and any related accommodation; 3. terms regarding the Event; and 4. terms regarding the use of www.warwickcongress.com (the “Website”).

 

1. INTRODUCTION

 

1.1 The Event is organised and managed by Warwick Congress Limited, a company registered in England and Wales at 71-75 Shelton Street, Covent Garden, London WC2H 9JQ, United Kingdom.


1.2 Any reference to “us” means Warwick Congress Limited and references to “we” and “our” shall be construed accordingly.  Any reference to “you” means the entity completing a ticket purchase and references to “your” shall be construed accordingly.


1.3 This contract is between Warwick Congress Limited and you.  The contract is personal to you and you may not transfer your rights under this contract to any other person, or organisation.


1.4 All ticket purchases in relation to Warwick Congress are made subject to these Terms.


1.5 By using our Website, you acknowledge and agree to the following Terms. If you do not agree to these terms, do not use this Website. These Terms are applicable to the Website, unless explicitly stated otherwise in any particular instance. By entering this Website and indicating your acceptance, you acknowledge and agree that you shall be bound by any revisions to the Terms.


1.6 Warwick Congress Limited reserves the right to amend and/or remove these Terms as well as any other information or content of the Website at any time, to any extent, and without prior notice. We suggest periodically visiting this page of the Website to review these Terms of Use for any changes.


2. TICKET PURCHASES AND ACCOMMODATION


PLEASE BE AWARE THAT THERE WILL BE NO REFUNDS FOR ANY GALA DINNER OR ACCOMMODATION TICKETS PURCHASED BY DELEGATES UNDER THE AGE OF 18, AND ANY SUCH DELEGATES WILL ONLY HAVE ACCESS TO THE CONFERENCE. THE GALA DINNER IS RESTRICTED TO THOSE OVER THE AGE OF 18.


2.1 Tickets for the Event and/or accommodation can be purchased from our Website by creating an order by following the onscreen prompts. Our order process allows you to check and amend any errors before submitting your order to us. Please take the time to read and check your order at each stage of the order process.


2.2 All ticket and accommodation purchases for the Event are subject to availability, and would be completed upon full payment. We use TicketTailor (tickettailor.com) (“TicketTailor“) as our ticket-selling software solution. When purchasing your ticket from our Website you will be transferred to TicketTailor’s website where you will make payment to them. The proceeds of the sale, minus a handling fee, will then be transferred to us. By purchasing your ticket on TicketTailor’s website, you agree to these Terms as well as TicketTailor’s standard terms and conditions and privacy policy as advertised at TicketTailor’s website.  Any personal data you enter on TicketTailor’s payment platform will be governed by TicketTailor’s terms and conditions and privacy policy. We recommend reviewing these before providing TicketTailor with any personal data.


2.3 Once you complete your order with TicketTailor, confirmation of your purchase will be sent to your registered email by our third party payment provider. This email will contain your electronic ticket and order confirmation for any accommodation. Your ticket should be printed or shown on arrival at the Event on a smartphone or electronic device to gain entry to the event.  If you have made a ticket and/or accommodation reservation and do not receive an email from TicketTailor, you should contact us at the below address set out in clause 9.7. Proof of submitting a reservation is not proof of our receipt.


2.4 Tickets issued for the Event are valid for the named attendee only and cannot be transferred.  You may be asked for photographic ID during the Event.  If you are unable to provide identification which matches your ticket, you may be asked to leave the Event.


2.5 Tickets for the event will be sold to persons under the age of 18, but gala dinner access is reserved to those over the age of 18. Additionally, no alcohol will be served to persons under the age of 18.

 

2.6 In the event that you have purchased your accommodation from us, you also agree to the terms of use of your designated accommodation throughout the duration of the Event, which can be found here https://www.bestwestern.co.uk/policies/terms-of-use.


2.7 We also reserve the right to alter the advertised accommodation should it be necessary for reasons beyond our reasonable control. You will be contacted separately in the event that this is necessary.

 

2.8 Our accommodation package is reserved to those over the age of 18.

 


3. PRICES AND PAYMENT


3.1 Our prices for attending the Event and for purchasing accommodation are set out on both the relevant registration booking form and purchase order form and will be confirmed to you by TicketTailor before you proceed to payment.  Prices may be subject to change from time to time.


3.2 We take reasonable care to ensure that all details, descriptions and prices quoted in respect of the tickets on the Website are correct and accurate when the relevant information is entered into the system. While we work hard to keep the Website as up to date as possible, the information on the Website relating to the tickets may not be correct at the moment you place your order. We will rectify any such errors as soon as possible from when we become aware of them.


3.3 Prices and charges on the Website will be in pounds sterling and are inclusive of VAT. For the avoidance of doubt, any costs arising from money transfers from abroad and/or currency fees are to be borne entirely by you.


4. CHANGES TO THE CONFERENCE AND CANCELLATIONS

 

4.1 Despite our best endeavours to not have to resort to such measure, we reserve the right to alter the advertised content, timing/location of the Event, or the identities of the advertised speakers should it be necessary for reasons beyond our reasonable control.


4.2 We will provide you with at least two weeks’ notice in the event that we have to alter the time and/or location of the Event. In the case of either the event date or location (event venue) being changed, the tickets remain valid. In the event that two weeks’ notice is not possible, we shall assess refunds on a case by case basis.


4.3 Event tickets and accommodation sold are strictly non-refundable in respect of any cancellations or non-attendance.


4.4 Should a person under the age of 18 purchase a gala dinner ticket, this will be non-refundable.


4.5 In no event shall Warwick Congress Limited be responsible or liable for any failure or delay in the performance of its obligations arising out of or caused by, directly or indirectly, forces beyond its control, including, and without limitation, strikes, work stoppages, accidents, acts of war or terrorism, civil or military disturbances, acts of God, and interruptions, loss or malfunctions of utilities, communications/computer (software or hardware) services and the curtailment of transportation services to/from the event; it being understood that Warwick Congress Limited shall use reasonable efforts to resume performance of its obligations.


4.6 Warwick Congress Limited reserves the right to refuse admission to the Event for any behaviour which it deems in its sole discretion unacceptable, or for inability to present a photographic ID on request.


5. CONTENT OF THE EVENT


5.1 All rights in all presentations, documentation and materials published or otherwise made available as part of the Event (including but not limited to any documentation packs or audio or audio-visual recording of the Event) (“Event Content“) are owned by us or are included with the permission of the owner of the rights.


5.2 Any literary, dramatic, musical and artistic works created by us is also our intellectual property and is protected by, and subject to, copyright laws.


5.3 No photography, filming or recording of the speakers is permitted during the Event.


5.4 Any republication, broadcast or other dissemination of the Event Content is not permitted.


5.5 You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the Event Content (save that use by the relevant delegate for internal business purposes shall be permitted), and in particular (but without limitation) you shall not (and shall procure that each of your delegates shall not):


5.5.1 upload any Event Content into any shared system;
5.5.2 include any Event Content in a database;
5.5.3 include any Event Content in a website or on any intranet;
5.5.4 transmit, re-circulate or otherwise make available any Event Content to anyone else;
5.5.5 make any commercial use of the Event Content whatsoever; or
5.5.6 use Event Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute.


5.6 The Event Content is the personal opinion of the respective speakers and hence, does not necessarily reflect our views or opinions.


5.7 Suggestions or advice contained in the Event Content should not be relied upon in place of professional or other advice.  Whilst we take reasonable care to ensure that the Event Content created by us is accurate and complete, some of it is supplied by third parties and we are unable to check its accuracy or completeness.  You should verify the accuracy of any information (whether supplied by us or third parties) before relying on it.  The Event Content is provided on an “AS IS” basis without any warranties of any kind (express or implied).  We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Event Content or arising from any infringing, defamatory or otherwise unlawful material in the Event Content.


5.8 To the extent that any Event Content is made available by us online we reserve the right to suspend or remove access to such Event Content at any time.


5.9 Photographs or videos may be taken during the conference which may be published on our website, newsletters and on other social media platforms. By purchasing your ticket to the Event, you also agree to allow your photographs or video to be taken during the Event.


5.10 By purchasing your ticket to the Event, you agree that any comment made by you during or after it may be used by us for marketing and/or other purposes.


5.11 If you do not want your photograph or video to be taken, it is your responsibility to give us notice by contacting the Technology Team at tech@warwickcongress.com.


6. PERSONAL DATA


6.1 By purchasing this ticket and registering for our website, you have provided us with your personal data. We will process your personal data in accordance with our Privacy Policy, which you can find here.


6.2 We may share your personal data with third parties only in the event that you have provided your explicit consent in accordance with our Privacy Policy.


7. LIABILITY


7.1 Nothing in this these Terms shall limit or exclude either party’s liability for:


7.1.1 death or personal injury caused by that party’s negligence, or the negligence of that party’s employees, agents or subcontractors;
7.1.2 fraud or fraudulent misrepresentation; or
7.1.3 any other liability which cannot be limited or excluded by applicable law.

 

7.2 Subject to clause 7.1, we shall not be liable to you for (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill, damage to property valuables or money (save where caused by a negligent or wilful act of us or our representatives) or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.


7.3 Subject to clauses 7.1 and 7.2, our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of or in connection with any purchase made by you or otherwise in relation to the Event, shall be limited to the price paid by you for the ticket to attend the Event.

 

7.4 You agree to indemnify us on demand, our members, our volunteers and our affiliates and to hold us harmless to the fullest extent permitted by law, against all losses, costs, claims or expenses of any kind arising from your act or omission, during or otherwise in relation to the Event.


8. TERMS OF USE OF WEBSITE


8.1 Privacy and Cookie Policy
We may ask you to register an account on our Website by providing your personal data. We collect and process the personal data of our registered visitors of the Website and of persons that enter into a contract with us. We also use several cookies on our Website, collecting personal data and non-personal data. Our Privacy Policy and Cookie Policy, applies to the use of the Website and form an integral part of these Terms.

 

8.2 Intellectual Property Rights


8.2.1 The Website and its entire contents, features and functionality (including but not limited to all information, software, text, displays, images, video and audio, and the design, selection and arrangement thereof), are owned by us, our licensors or other providers of such material and are protected by copyright, trademark, patent, trade secret and other intellectual property or proprietary rights laws. You shall not, and shall not attempt to, obtain any title to any such intellectual property rights. All rights are reserved.


8.2.2 You can use the Website only for purposes in line with these Terms and none of the material listed in section 10.2.1 above may be reproduced, copied, redistributed, republished, downloaded, displayed, posted or transmitted in any form or by any means, sold, rented or sub-licensed, used to create derivative works, or in any way exploited without our prior express written permission.


8.2.3 You must not use any part of the content on our Website for other purposes without obtaining a licence from us or from the other rights holders.


8.3 Disclaimer


8.3.1 In spite of the continuous care and attention to the content of the Website, we cannot guarantee the completeness and correctness of our Website. We shall not be liable for any damages resulting from the use (or inability to make use) of this Website, including any incorrectness or incompleteness of information placed on the Website. We will only be responsible for any losses that you suffer as a result of our breach and to the extent that they are a foreseeable consequence to both of us at the time you placed the relevant order. Nothing in these Terms shall exclude or limit our liability for death or personal injury resulting from our breach of contract, tort, fraud or negligence, or for any liability to you where it would be unlawful to do so.


8.3.2 Although this Website may be linked to other sites on the internet, we provide such links solely for your convenience, and is not, directly or indirectly, implying any approval, association, sponsorship, endorsement, responsibility or affiliation with the linked site or any content, information or other materials contained therein, unless specifically stated. These links will lead you to sites operated by third parties that operate under different privacy policies and we encourage you to review these privacy policies as we have no control over the information you may submit to those third parties. By entering this Website you acknowledge and agree that we have not reviewed all sites linked to this Website and are not responsible for the content of any off-Website pages. Your linking to or viewing of any off-Website pages or other sites is at your own risk. We disclaim any and all warranties, express or implied, as to the accuracy, legality, reliability, accessibility or validity of any content, information or other materials contained on any other site.


8.3.3 You may link to our home page only, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it, but you must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not establish a link from any website that is not owned by you. Our Website must not be framed on any other site. You must obtain our prior written permission to link any off-homepage pages to your website and we reserve the right to refuse permission at our sole discretion. We reserve the right to withdraw linking permission without notice.


8.3.4 Our Website may use third parties, such as ad server companies, to present or serve advertisements that you may see on our Website. Our Website may also include advertisements placed by third parties. In the event that you access third party websites through such advertisements, our Privacy Policy does not cover any information collected by those third parties, nor does it cover how they may use such information.


8.3.5 We cannot guarantee that the Website will function faultless and without any interruptions. We shall not be liable for damages that may result from the use of electronic means of communication, including, but not limited to, damages resulting from the failure or delay in delivery of electronic communications, interception or manipulation of electronic communications by third parties or by computer programs used for electronic communications and transmission of viruses.


8.4 Liability


8.4.1 Under no circumstances, including but not limited to our negligence, will we or any third party involved in creating, producing, hosting or delivering this Website, be liable for: (a) any losses, costs or expenses of any kind (including, without limitation, legal fees, expert fees or other disbursements); or (b) any damages whatsoever, whether direct, indirect, incidental, consequential, special, punitive or of any other kind or nature; whether arising out of or through your access to, the use of or browsing of this Website, or through your downloading of any materials, including, without limitation, anything caused by any viruses, bugs, human action or inaction, failure or malfunction of any computer system, phone line, hardware or software programs, or any other errors, failures or delays in computer transmissions or network connections, or otherwise, even if we have been advised of the possibility of such losses or damages or the same is considered reasonably foreseeable. This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation, nor any other liability which cannot be excluded or limited under applicable law. We further assume no responsibility, and will not be liable for, any loss or corruption of data on account of your access to, use of, or browsing of the Website.


8.4.2 You agree to defend, indemnify and hold harmless our company, affiliates, licensors and service providers, and us and their respective officers, directors, employees, contractors, agents, licensors, suppliers, successors and assigns from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses or fees (including reasonable legal fees) arising out of or relating to your violation of this clause 10 or your use of the Website, including, but not limited to, any use of the Website’s content or services other than as expressly authorised in these Terms.


9. GENERAL


9.1 These Terms (together with any documents referred to herein or required to be entered into pursuant to these Terms) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and any such document.


9.2 You acknowledge that in purchasing a ticket for the Event or accommodation, you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in these Terms.


9.3 These Terms shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.


9.4 You accept that communication with us may be electronic.  We may contact you by email or provide you with information by posting notices on our website.  You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.


9.5 You are not permitted to transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms.


9.6 These Terms and any other contract associated with Warwick Congress Limited will be executed and performed exclusively in the English language.


9.7 For any queries and/or complaints our customer service team is available from tech@warwickcongress.com.


10. GOVERNING LAW AND JURISDICTION


These Terms and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and Wales and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of England and Wales in respect of any dispute which arises hereunder.

Privacy Policy

The Privacy Policy administrates the way in which Warwick Congress collects, uses, maintains and discloses information collected from users (each, a “User”) of the www.warwickcongress.com website (“Site”). This privacy policy applies to the site and all products and services offered by Warwick Congress.

Personal Identification Information

Warwick Congress may collect personal identification information from users in a variety of ways, including, but not limited to when: users visit our site, register on the site, subscribe to the newsletter, and in connection with other activities, services, features or resources we make available on or through our site. Users may be asked for a number of contact details, including but not limited to and as appropriate: name, email address. Users may however visit this website anonymously. We will collect personal identification information from users only if they voluntarily submit such information to us. Users can always refuse to provide personal identification information but this may mean that they are prevented from participating in site and event related activities.

Non-personal identification information

Warwick Congress will collect non-personal identification information about users whenever they interact with our site. Non-personal identification information may include the browser name, the type of computer and technical information about users means of connection to our site, such as the operating system and the internet service providers utilized and other similar information.

Cookies on our web browsers

Our site may use “cookies” to enhance user experience. Web browsers place cookies on the users’ hard drive for record-keeping purposes and sometimes to track information about them. Users may choose to set their browsers to refuse cookies, or to make the user aware of when cookies are being sent. But, the users will have to note that some parts of the site may not work or function properly in these circumstances.

How Warwick Congress will use information collected

Warwick Congress may collect and use users personal information for the following purposes:

i) To improve and personalise user experience
The information provided allows us to understand customer needs more efficiently and support improvement of Warwick Congress. Information may also be used to understand how users use the services and resources provided on our site.

ii) To improve our website
Feedback given will be used to improve Warwick Congress products and services
iii) To process payments
Information provided in the process of placing an order will be used to aid the service for that order. Information is not shared to outside parties except to the extent in which the service needs to be provided.

iv) To send newsletters and email communication
If a user agrees to receive communication and emails through our newsletters and mailing lists emails will include updates on company and partner news, updates, related product or service information, etc. The user is able to unsubscribe from the mailing list by following the unsubscribe information at the bottom of the newsletters or alternatively contacting tech@warwickcongress.com

How user information is protected

Appropriate data collection, storage, processing practices and security measures are put in place to protect against unauthorised access, alteration, disclosure or destruction of personal information, username, password, transaction information and data stored through our website.

Sharing of user personal information

We do not sell/trade/rent User Personal identification information to other parties and organisation or individuals. However, we may share generic aggregated information not linked to any personal identification information regarding visitors and users with our business partners, advertisers and trusted affiliates for the purposed outlined above.

Third Party Websites

Users may find external content on our site that link to the websites of our partners, subscribers, sponsors, licensors and other third parties. We do not take control for the content or links that are found on these websites and are therefore not responsible for any practices employed by these websites linked to or from the our Site. These websites or services may include content or links that continually change and may have their own privacy policies and customer service policies. The browsing on and the use of any other website, including websites which may have a link to our site is subject to that website’s own terms and policies.

Websites linked to our Site are checked at the time of linking for possible legal violations. A permanent control of the linked pages is unreasonable without concrete evidence of a violation. Upon notification of violations, links will be removed immediately.

IMPORTANT: If you are applying to the Law stream for the ENE, please be informed that your registered e-mail will be passed on to Lawyer2B, one of our media partners, to receive their newsletters.

Privacy Statement for the use of Facebook plugins (like button)

Our website contains plugins designed by the social network Facebook (Facebook Inc., 1601 Willow Road, Menlo Park, California, 94025, USA). You can easily identify the Facebook plugins thanks to the Facebook logo or the “Like Button” (“Like”) on our website. You can read more about Facebook plugins here: http://developers.facebook.com/docs/plugins/

When you visit our pages, a direct connection is established between your browser and the Facebook server. In the process, Facebook receives the information that you have visited our website with your IP address. When you click on the Facebook “Like Button” while you are still logged in you Facebook account, you can link the contents of our pages to your Facebook profile. This makes it possible for Facebook to allocate our pages to your user account. We would like to emphasise that, as the provider of the web pages, we have no knowledge of the data and how they are used by Facebook. For more information, please see the data privacy statement at http://de-de.facebook.com/policy.php

If you do not wish that Facebook can assign to visit our pages to your Facebook user account, please log out of your Facebook user account.

Privacy Statement for the Use of Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. ( “Google”). Google Analytics uses. “Cookies”, text files that are stored on your computer and enable analysis of your use of the website. The information generated by the cookie about your use of this website are usually transferred to a Google server in the USA and stored there. If the IP anonymisation option is activated on this website, your IP address is abbreviated by Google within Member States of the European Union or in other countries which are contracting parties to the Agreement of the European Economic Area (EEA).

Only in exceptional cases will the full IP address to a server transmitted by Google in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, compiling reports on website activity and providing others with website and internet related services to the website operator. It is undertaken as part of Google Analytics that your IP address will not be merged with other data held by Google.

You may refuse the use of cookies by adjusting your browser software; however, you will then not be able to use all the functions of this website to the full extent. You can also prevent the data generated by the cookie about your use of the website (incl. Your IP address) to Google and the processing of these data by Google, by downloading available at the following link browser plugin and install: http://tools.google.com/dlpage/gaoptout?hl=de

Privacy Statement for the Use of Twitter

Functions of the Twitter service are integrated on our sites. These functions are offered by Twitter (Twitter, Inc. 1355 Market St, Suite 900, San Francisco, CA 94103, USA). Through the use of Twitter and the “Re-Tweet” the web pages you visit are linked to your Twitter account and made known to other users. This data is also transmitted to Twitter.

We point out that, as providers of the sites, we have no knowledge of the content of the transmitted data and use them through Twitter.

For more information, please see the privacy statement of Twitter at http://twitter.com/privacy.

You can modify your data protection settings on Twitter in the account settings at http://twitter.com/account/settings.

Changes to this privacy policy

Warwick Congress Ltd has full discretion to update this privacy policy at any time. When updated, the date will be updated at the bottom of this page. Users are encouraged to check this page regularly for changes on how we are continually aiming to protect their personal information that we collect. Users acknowledge and agree that it is your responsibility to review this privacy policy and become aware of any modifications.

User acceptance of these terms

By using this Site, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Site. Continued use of the Site following any changes made to the policy is deemed to represent acceptance of these changes.

Contacting Us

If users have any questions about this privacy policy, the practices of this site, or dealings with the site please contact us at:

Warwick Congress Ltd

www.warwickcongress.com

enquiries@warwickcongress.com

This document was last updated on 11th November 2016